Start with ownership and playback.
Ask who will update the presentation after handover and which application they use. Then confirm the venue’s playback setup. A team working in PowerPoint and a show team presenting from Keynote have different requirements even when they are describing the same product.
| Decision | What to confirm |
|---|---|
| Editing | Who will make changes, in which application and version? |
| Playback | Which computer and software will run the approved show file? |
| Motion | Which reveals need presenter control, and which can run as video? |
| Screen | What aspect ratio, resolution and display arrangement are required? |
| Handover | Which elements must remain editable, and which exports are needed? |
Look at the presentation problem, as well as the software.
MEET’s Sungrow PowerMatrix and PowerStack C&I cases use PowerPoint for technical product and system content. Roborock’s corporate presentation, Momenta’s conference talk and the four SUN·Day presentations use Keynote. These are examples of the formats used in those projects, not evidence that one application is inherently better for an industry.
The content still needs a clear structure in either application. A product launch may need a problem-and-solution sequence, while a technical talk may need a model, a comparison or a process diagram. Choose how the information should work before choosing effects.
Treat conversion as a review step.
Apple documents exporting a Keynote presentation to PowerPoint’s .pptx format. Export creates another file format; it should be followed by a check in the destination application. Review typography, line breaks, diagrams, animation and media on the computer that will actually run the presentation.
Microsoft’s guidance on font embedding explains how supported embedded fonts can help preserve a presentation’s appearance. Font support and licensing still need to be checked for the fonts and application versions in use. Share those requirements early rather than assuming that an exported deck will look identical everywhere.
If both native formats are required, include that in the brief. Additional adaptation and testing can change the scope. A PDF is useful for reading, but it does not reproduce live animation, audio or presenter-controlled builds.
Run a representative slide test early.
Before full production, choose a small set of demanding slides: a branded title, a chart, a technical diagram, an animated sequence and a slide with video or audio. Review them in the intended software and on the planned playback machine.
For an event, include the screen specification and operator in that discussion. Check the difference between a speaker-controlled build and an automatic sequence. Agree an appropriate backup and identify who owns final file changes after rehearsal.
This early test gives the project a practical basis for deciding which effects to keep, which assets to prepare as video and which information should remain natively editable. It also exposes missing fonts or unclear playback responsibilities before they affect the full deck.
Software references.
- Apple Support: export a Keynote presentation to PowerPoint or another format.
- Microsoft Support: benefits and considerations of embedding custom fonts.
Check the documentation for the application and version used in your project. This guide sets out MEET’s briefing considerations; it is not a claim that a specific conversion has passed testing.